ISO 30301:2019 Certification – Management System for Records | Accredify Global

Evolution of ISO 30301:2019 Certification

ISO 30301 was developed by the International Organization for Standardization (ISO) and first published in 2011, with updates to align with digital transformation and compliance trends. It provides a framework for effective records management, ensuring organizations maintain reliable, secure, and legally compliant records.

With over 60% of businesses facing legal and compliance risks due to poor records management, ISO 30301 helps organizations implement structured policies for data security, accessibility, and integrity.

What is ISO 30301 - Management System for Records?

ISO 30301 is an international standard for records management systems (MSR) that ensures organizations:

• Systematically manage physical & digital records.
• Improve data security, accessibility & compliance.
• Minimize legal, financial & operational risks.
• Streamline records retention, disposal & archiving.

Who Needs ISO 30301 Certification?

ISO 30301 is essential for organizations handling large volumes of records & sensitive data, including:

• Government agencies & public sector institutions.
• Healthcare providers & hospitals.
• Educational institutions & universities.
• Corporate enterprises & multinational companies.
• IT & cloud-based data management services.

Importance of ISO 30301 Certification

With data breaches costing businesses an average of $4.24 million per incident, ISO 30301 helps:

• Reduce compliance & legal risks by 40%.
• Enhance operational efficiency & data retrieval by 50%.
• Improve document security & minimize data loss risks.
• Ensure adherence to global privacy & regulatory standards.

ISO 30301 and Its Major Aspects in Business

ISO 30301 ensures structured records management across:

• Data governance & compliance with regulatory laws.
• Document security & access control.
• Risk mitigation in information handling & retention.
• Digital transformation & cloud records management.
• Records lifecycle management (creation to disposal).

The Principles of ISO 30301 Certification

The principles of ISO 30301 include:

1. Accountability & Compliance – Structured records management aligned with laws.
2. Risk-Based Approach – Identifying & mitigating data security risks.
3. Information Integrity & Authenticity – Ensuring reliable and verifiable records.
4. Efficiency & Accessibility – Streamlining data retrieval & reducing redundancy.
5. Continuous Monitoring & Improvement – Ensuring adaptability to evolving compliance needs.

Checklist for ISO 30301 Certification

1. Develop a records management policy & governance framework
2. Conduct data security & accessibility audits
3. Define records retention, retrieval & disposal procedures
4. Implement risk-based compliance & document security measures
5. Train employees on ISO 30301 best practices
6. Maintain records and documentation

Is ISO 30301 Certification mandatory or a legal requirement?

ISO 30301 is not legally required, but it helps organizations comply with:

• General Data Protection Regulation (GDPR).
• Health Insurance Portability and Accountability Act (HIPAA).
• Financial & corporate data retention laws.
• Cybersecurity & digital records security regulations.
• Records lifecycle management (creation to disposal).